Services
Summary
New automatic footers will be added to emails sent from Microsoft Viva Amplify and SharePoint when sharing SharePoint News posts. These footers will include the customer logo, a Microsoft-generated statement, and a privacy statement link. Rollout begins early November 2024 and completes by mid-November. No admin action is required before the rollout. Organizations should update configurations and inform internal communicators.
Details
Email sent from Microsoft Viva Amplify and from Microsoft SharePoint when SharePoint News posts are shared will contain a new required footer. Effective immediately, we will add this footer to all email sent from these products.
When this will happen:
General Availability (Worldwide): We began rolling out early November 2024 and expect to complete by mid-November 2024.
How this will affect your organization:
The new footer includes your customer logo, a statement that the email was generated by Microsoft and may contain content that is controlled by the customer, and a link to your privacy statement (if that statement has been configured in the Microsoft Entra admin center).
Example of a footer from a Microsoft email. Your footer will have your organization's name and logo in place of Microsoft:
Administrators may want to confirm that they have configured their tenant's logo and privacy policy in the Entra admin center. Learn more: Add company branding to your organization's sign-in page - Microsoft Entra | Microsoft Learn
Also, we recommend that you inform communicators in your organization of this change, so they can take action to avoid duplication if they have manually added a footer or links to privacy policies in their mailings.
What you need to do to prepare:
This rollout will happen automatically by the specified date with no admin action required before the rollout. The footer will be automatically applied by default to all user-generated email sent via SharePoint or Viva Amplify email.
Review your current configuration to determine the impact for your organization. You may want to notify your organization and update any relevant documentation.