What and Why:
For non-channel Microsoft Teams meetings, collaborative meeting notes, including Loop-powered meeting notes and Facilitator notes, will be stored in the meeting organizer’s OneDrive for Business instead of the OneDrive of the person who starts notes. This update provides more consistent ownership and management of meeting content while preserving the existing note-taking and collaboration experience for meeting participants.
Rollout Schedule:
General Availability (Worldwide): We will begin rolling out in mid-November 2026 and expect to complete by late November 2026.
Impact on Your Organization:
For non-channel meetings, newly created collaborative meeting notes will be stored in the meeting organizer’s OneDrive for Business, in the Meetings folder. The organizer will own the notes file even when another participant starts notes or Facilitator. Participants can continue to open and collaborate on notes in Teams, subject to your organization’s existing sharing policies. Notes created before this change will remain in their current location; they will not be moved to the organizer’s OneDrive. Storage for channel meeting notes is not changing.
Action Required/Recommendations:
No configuration change is required for this storage update. Review any internal guidance or governance processes that assume meeting notes are stored in the OneDrive of the person who starts them, and update those processes to account for organizer-owned storage for newly created non-channel meeting notes.
Compliance considerations:
This update changes where newly created meeting notes are stored (from the note-starter’s OneDrive to the organizer’s OneDrive). Review your organization’s data location and retention policies as appropriate.