Services
Summary
Microsoft 365 apps are introducing an improved resharing experience. Users can now copy view-only links directly from the Share dialog, and request file sharing from the owner if needed. Rollout begins mid-September 2024, with general availability by late October 2024. No admin action is required for this update.
Details
Updated October 15, 2024: We have updated the rollout timeline below. Thank you for your patience.
Currently, when you share a link with view-only permissions in Microsoft 365 apps, clicking on Copy link defaults to an "Only people with existing access" link that does not always target your intended people.
With this new feature, when you share a link with view-only permissions with other people, those people will now be able to copy that same link directly from the Share dialog when they attempt to share. If your only option to share with others is Only people with existing access, you will be able to send a request to the owner to share this file with specific people directly in the sharing control. The owner of the file will then receive a request and will be able to approve or reject the request.
When this will happen:
Targeted Release: We will begin rolling out mid-September (previously mid-August) 2024 and expect to complete by late September (previously late August) 2024.
General Availability (Worldwide, GCC, GCC High, and DoD): We will begin rolling out late September (previously mid-September) 2024 and expect to late October 2024 (previously mid-October).
How this will affect your organization:
With this new feature, anyone who accesses a Microsoft 365 apps file with view-only permissions will see this new experience.
Learn more: Sharing files, folders, and list items - Microsoft Support (content within will be updated before rollout begins).
What you need to do to prepare:
This rollout will happen automatically by the specified dates with no admin action required. You may want to notify your users about this change and update any relevant documentation as appropriate.