MC1419798Microsoft Teams Rooms: Identify in-room participants with IntelliFrame people labels

What and Why:

We're introducing IntelliFrame people labels in Microsoft Teams Rooms on Windows to improve meeting clarity and inclusivity for remote participants. When enabled, this feature identifies in-room participants by name and displays a contact card, helping remote attendees easily recognize speakers and follow conversations.

This enhancement supports better hybrid meeting experiences by connecting in-room and remote participants more effectively, improving collaboration and productivity.

This message is associated with Microsoft 365 Roadmap ID 566700.

Rollout Schedule:

• General Availability (Worldwide, GCC): Beginning early September 2026; expected to complete by late September 2026

Impact on Your Organization:

Who is affected:

• Organizations using Microsoft Teams Rooms on Windows with Teams Rooms Pro licenses
• In-room participants who have enrolled in voice and face recognition (People Recognition)

Platforms/Services:

• Microsoft Teams
• Teams Rooms on Windows devices
• Supported intelligent camera hardware

What will happen:

• IntelliFrame will display name labels under identified in-room participants’ video feeds.
• Remote participants can select a label to view a contact card with organizational details.
• The feature is enabled automatically when prerequisites are met.
• Existing Teams meeting policies for voice and face enrollment are honored.
• Participants without enrolled profiles will appear without labels.
• No change occurs if voice and face enrollment is disabled in your organization.

Action Required/Recommendations:

No action is required to enable this feature.

To maximize value, administrators may:

• Review and confirm Teams Rooms devices:
  • Ensure devices are licensed with Teams Rooms Pro.
  • Verify use of supported intelligent cameras.
• Review and update meeting policies:
  • Allow enrollment: Set-CsTeamsMeetingPolicy -EnrollUserOverride Enabled.
  • Enable name display in rooms: Set-CsTeamsMeetingPolicy -RoomPeopleNameUserOverride On.
• Encourage users to enroll in voice and face recognition: Teams > Settings > Recognition.
• Update internal documentation and helpdesk guidance.
• Notify users about this capability to drive awareness and adoption.

To disable IntelliFrame people labels, administrators can:

• Turn off in-room name display (labels stop; other IntelliFrame framing unaffected): Set-CsTeamsMeetingPolicy -RoomPeopleNameUserOverride Off
• Block voice and face enrollment entirely (no one can be identified by name): Set-CsTeamsMeetingPolicy -EnrollUserOverride Disabled
• Individual users can opt out anytime by removing their profile in Teams > Settings > Recognition.

Learn more: 

• What is Microsoft Multi-Stream IntelliFrame and Intelligent Camera? | Microsoft Learn (will be updated before rollout)
• Enable People Recognition on Teams Rooms (voice & face policies) | Microsoft Learn (will be updated before rollout)
• Overview and configuration of voice and face enrollment | Microsoft Learn (will be updated before rollout)

Compliance considerations:

Compliance Area	Impact
Introduces or modifies AI/ML capabilities	Uses AI-based biometric identification (voice and face profiles) to identify in-room participants. Identification occurs only for users who have consented and completed People Recognition enrollment.
Stores new customer data	This feature does not create new data; it relies on existing voice and face profiles from People Recognition enrollment, governed by the organization’s current configuration.
Alters processing of existing customer data	Participant identity data is processed differently when recognition is enabled.
Provides new way of communicating between users	Labels and contact cards enhance visibility of in-room participants for remote users.
Adds or changes admin controls	Controlled via Teams meeting policies (EnrollUserOverride and RoomPeopleNameUserOverride).
Allows users to enable/disable the feature	Users can enroll or opt out of voice and face profiles in Teams settings.