New flexibility and choice for sharing organizational data across Microsoft 365 and Viva apps

Introduction

We’re introducing a new capability that gives Microsoft 365 tenant administrators more control over how public organizational (HR) attributes are shared across Microsoft 365 Profile and Viva applications. This update lets admins choose which public organizational attributes are shared with Microsoft 365 Profile and which are shared only with specific Viva apps.

When this will happen

General Availability (Worldwide): We began rolling out in early May 2026 and expect to complete by the end of May 2026.

How this affects your organization

Who is affected

• Microsoft 365 tenants that ingest organizational data using MODIS
• Tenant administrators who manage organizational profile data
• Viva applications that consume Microsoft 365 Profile data (for example, Viva Insights and Viva Glint)

What will happen

Today, all 26 public organizational attributes ingested via MODIS are automatically sent to Microsoft 365 Profile and made available to onboarded Microsoft 365 apps by default.

With this release:

• Six core attributes will continue to be shared automatically across Microsoft 365:
  • First name
  • Last name
  • Display name
  • Job title
  • Company
  • Country or region
• Tenant admins can configure public organizational attributes for sharing across Microsoft 365 Profile and supported Viva apps, including:
  • Choose which public HR attributes are shared with Microsoft 365 Profile
  • Share attributes with selected Viva apps independently of Profile
  • Upload organizational data intended only for app‑specific scenarios without making it available across Microsoft 365
• Attributes shared with Microsoft 365 Profile will continue to be available to onboarded Microsoft 365 apps that consume Profile data, based on existing configurations.

Impact to existing customers:

• Existing MODIS customers will be transitioned to the updated ingestion flow.
• There is no impact to existing data‑sharing configurations.
• After rollout:
  • Public attributes currently shared with Microsoft 365 Profile will continue to be shared by default.
  • Admins will see new configuration options in the MODIS ingestion flow to modify attribute‑level sharing as needed.

Screenshot 1 - Choose access for custom attributes:

Screenshot 2 - Choose attribute access for app-specific attributes: 

Screenshot 3 - Choose attribute access for Microsoft 365 attributes:

Screenshot 4 - View Microsoft 365 attributes available for all apps and services:

Screenshot 5 - Choose apps and services to share data with:

What you can do to prepare

• No immediate action is required.
• After rollout, review organizational data ingestion settings in MODIS to ensure that only appropriate public attributes are shared with Microsoft 365 Profile or Viva applications.

Compliance considerations