Microsoft Teams: AI meeting recap without transcript to meet compliance policies

Introduction

Recap without saving transcript provides an optional way for Copilot to generate a meeting summary using live meeting context, without saving a meeting transcript or recording.

This capability is intended for scenarios where organizations want AI‑generated recaps but have policies that limit or prohibit the retention of transcripts or recordings. When disabled, no AI recap is generated. Existing Copilot licensing and tenant‑level AI controls continue to apply.

This feature will be available to users with an M365 Copilot (Premium) license across platforms, including desktop (Windows and Mac), web, and mobile.

This message is associated with Microsoft 365 Roadmap ID 558286.

When this will happen:

• Targeted Release: We will begin rolling out mid-May 2026 and expect to complete by late May 2026.
• General Availability (Worldwide): We will begin rolling out early June 2026 and expect to complete by mid-June 2026.

How this affects your organization:

Who is affected:

• Microsoft Teams meeting organizers and participants with an M365 Copilot (Premium) license
• Microsoft 365 administrators managing Copilot and AI controls

What will happen:

• Meeting organizers with a Copilot license can enable or disable Recap without saving transcript in meeting options under Copilot and other AI before the meeting, and organizers or participants with a Copilot license can manage the AI toggle during the meeting through the AI mode dropdown (top‑left indicator).
• During a meeting, organizers and participants with a Copilot license can enable or disable this option.
• When enabled, Intelligent Recap will generate an AI summary even if recording and transcription are not turned on.
• No transcript or recording is saved as part of this experience.
• This feature is controlled by the existing AI toggle. If AI is disabled at the tenant level, this experience is not available.
• The feature is on by default for tenants where Copilot and AI experiences are enabled.

What you can do to prepare:

• Review your organization’s AI and Copilot governance policies to determine whether this experience aligns with your compliance posture.
• If you want to opt out, disable the AI toggle in your tenant settings to prevent Recap without saving transcript from being used.
• Update internal guidance and helpdesk documentation to reflect that meeting recaps may be generated without recordings or transcripts.
• Communicate this change to meeting organizers, especially in regulated environments.

Compliance considerations: