Microsoft Whiteboard content is now viewable in Microsoft Purview eDiscovery

Introduction

To improve compliance and legal review workflows, Microsoft is enhancing how Microsoft Whiteboard content appears in Microsoft Purview eDiscovery. Based on customer feedback, Whiteboard artifacts returned in eDiscovery search sets can now be opened and reviewed directly in a readable HTML format, eliminating the need to download and open files separately in the Whiteboard app.

When this will happen:

This capability is rolling out now and will complete by late April 2026.

How this affects your organization:

Who is affected:

• Compliance, legal, and eDiscovery reviewers using Microsoft Purview eDiscovery
• Administrators managing Purview eDiscovery investigations that include Microsoft Whiteboard content

What will happen:

• Whiteboard files returned as artifacts in eDiscovery search sets can be opened directly within the eDiscovery experience
• Whiteboard content is rendered as readable HTML for faster review and understanding
• Reviewers no longer need to download Whiteboard files to view their contents
• The feature is enabled by default and respects existing Purview permissions and controls

What you can do to prepare:

No action is required.

• This capability is enabled automatically.
• Existing Microsoft Purview eDiscovery workflows, permissions, and policies continue to apply.
• You may want to inform compliance and legal teams that Whiteboard artifacts are now viewable directly in eDiscovery.
• To learn more about Whiteboard data controls and organization-level settings, review Manage data for Microsoft Whiteboard.

Compliance considerations:

This change enhances how existing Whiteboard data is viewed within Microsoft Purview eDiscovery. No new data is stored, and existing compliance, retention, and security controls continue to apply.