Microsoft Teams: Ad-hoc room reservation from Teams Rooms on Windows console

Introduction

We’re introducing ad-hoc room reservation directly from the Microsoft Teams Rooms on Windows console. This update enables users to reserve an available room on the spot without relying on a personal device or hallway panel, supporting quick, spontaneous meetings and helping reduce scheduling conflicts. This feature requires a Teams Rooms Pro license. 

This message is associated with Microsoft 365 Roadmap ID 548648.

When this will happen

• General Availability (Worldwide, GCC): We will begin rolling out in late April 2026 and expect to complete by late April 2026.
• General Availability (GCC High): We will begin rolling out late in April 2026 and expect to complete by early May 2026.
• General Availability (DoD): We will begin rolling out in late April 2026 and expect to complete by mid-May 2026.

How this will affect your organization

Who is affected

• Users and admins of Teams Rooms on Windows with Teams Rooms Pro licenses.

What will happen

• After this feature becomes available on room devices, users can reserve an available room directly from the Teams Rooms calendar by choosing Reserve and selecting an end time: 

  

• End times appear in 15-minute increments for up to the end of the day or until the next scheduled meeting, whichever comes sooner:

   

• The feature is enabled by default.
• Admin controls will be available on the Teams Rooms Pro Management portal: Rooms > Settings > Meetings > Allow ad-hoc room reservation.

What you can do to prepare

• No action is required before rollout.
• Notify users of the new reservation workflow.
• Update internal training or documentation.
• Use Teams Rooms Pro Management portal or device settings if you want to restrict ad-hoc reservations.

Compliance considerations

No compliance considerations identified. Review as appropriate for your organization.